EVERY TRIP.ON SCHEDULE.
Travelopedic runs your agency from first enquiry to final invoice, and its AI drafts itineraries and follow-ups so your team can sell more trips.
- 10:42RAO FAMILY (4)GOA · 5NGOA · 5NQUOTE SENTAWAITING
- 10:51MEHTA, S.DUBAI · 4NDUBAI · 4NITINERARYDRAFTED BY AI
- 11:05SHARMA HONEYMOONBALI · 6NBALI · 6NBOOKEDCONFIRMED
- 11:20ACME CORP (12)BENGALURU · 2NBENGALURU · 2NVOUCHERSSENT
- 11:34IYER, K.KASHMIR · 7NKASHMIR · 7NSUPPLIER PAYDUE TODAY
LOGLive board. Statuses update as your team works.
- WhatsApp, web, call and walk-in enquiries in one inbox
- AI drafts itineraries from your own supplier rates
- Supplier dues and customer payments matched per booking
- GST invoices, receipts and TCS on overseas packages
Lead Inbox
No enquiry waits in someone's phone.
Every door an enquiry can come through leads to the same inbox. Each one gets an owner and a follow-up time the moment it lands.
| Lead | Source | Trip | Owner | Next follow-up | Stage |
|---|---|---|---|---|---|
| Rao family | Goa · 5N · 4 pax | AR | Today 16:00 | Quote sent | |
| S. Mehta | Website | Dubai · 4N · 2 pax | KP | Today 12:30 | Drafting |
| N. Kulkarni | Call | Kerala · 6N · 2 pax | AR | Tomorrow 10:00 | Contacted |
| J. Thomas | Walk-in | Singapore · 5N · 3 pax | Unassigned | Overdue 40m | New |
| Bhatia group | Manali · 4N · 6 pax | VS | Closed | Lost · price | |
| Sharma couple | Website | Bali · 6N · 2 pax | KP | Closed | Booked |
Trip Builder
A one-line brief becomes a day-by-day plan.
Hotels and transfers come from your agency's own supplier rates, so the draft is already priced the way you price.
- Day 1Arrive Goa · private transfer to Candolim · evening on the beachBeach resort · breakfast
- Day 2Slow morning · North Goa forts and Aguada lighthouse by afternoonDay cab · Innova
- Day 3Water-sports day at Calangute · parasailing and banana rideRate needed: jet ski
- Day 4Old Goa churches and Panjim Latin Quarter walk · early dinnerDay cab · Innova
- Day 5Free day at the resort pool · optional spice plantation lunchOptional
- Day 6Checkout and airport dropPrivate transfer
Drafted from the brief
Destination, nights, travelers and the pace of the trip. The AI orders the days and suggests what fits.
Priced from your sheets
Only rates you have loaded are used. Anything missing is marked Rate needed, never guessed.
Saved as templates
Your best-selling trips become one-click starting points for the next quote.
The AI drafts. Your agent checks prices and availability, edits, and sends.
Package costing
See the margin before the quote goes out.
Hotel, transport, activities and markup on every line, with the final price and margin shown in rupees and percent.
Line-by-line markup
Different markups for hotels, transfers and activities, applied automatically from your rules.
Minimum margin guard
Quotes below your floor need a manager's approval before they can be sent.
Three options, one quote
Economy, standard and premium priced together so customers choose without another call.
| Line | Type | Cost | Markup | Sell |
|---|---|---|---|---|
| Beach resort, Candolim · 5N · 2 rooms · breakfast | Hotel | ₹62,000 | 12% | ₹69,440 |
| Airport transfers + 2 day cabs · Innova | Transport | ₹14,500 | 15% | ₹16,675 |
| Water-sports day · 4 pax | Activity | ₹9,600 | 20% | ₹11,520 |
| Old Goa and Panjim sightseeing | Activity | ₹4,800 | 20% | ₹5,760 |
Minimum margin 12%. This quote can be sent without approval.
Booking Desk
Everything a traveler needs, sent from one booking record.
Vouchers, the document checklist, pre-trip reminders and on-trip contacts all come from the same record your team already filled in.
- Villa, Seminyak · 3N Shared
- Resort, Ubud · 3N Shared
- Private transfers × 3 Shared
- Passport copies 4 of 4
- Visa on arrival form Ready
- Travel insurance Pending
- Return flight PNR Shared
- T-7Documents checkSent
- T-3Final itinerary and vouchersScheduled
- T-1Pickup 07:30 · driver contactScheduled
Vouchers in your brand
Hotel, transfer and activity vouchers created from confirmed services, ready to share.
Document checklist
Passport, visa, photographs and insurance tracked per traveler, with uploads verified by an agent.
Pre-trip reminders
Document deadlines, final itinerary and pickup time sent on schedule before departure.
On-trip contacts
Driver, hotel and your duty contact shared in one message before the trip starts.
Supplier Ledger
Every rupee owed, claimed and matched.
Supplier dues by date, partial payments and reconciliation against each booking, with anything overdue flagged in red.
Dues by date
Advances and balances created from each supplier's terms the moment a service is confirmed.
Partial payments
Record each payment with mode and reference. Balances update everywhere at once.
Reconciliation per booking
Customer receipts against supplier payments. The difference is your real margin.
Overdue in red
Late dues sit at the top of the board and in the owner's daily summary.
| Supplier | Booking | Due | Amount | Status |
|---|---|---|---|---|
| Heritage hotel, Jaipur | BK-2390 | 09 Oct | ₹31,200 | Overdue 5d |
| Beach resort, Goa | BK-2402 | Today | ₹48,000 | Due today |
| Bali DMC | BK-2418 | 18 Oct | $640 of $1,240 | Part paid |
| Valley cabs, Srinagar | BK-2411 | 16 Oct | ₹22,500 | Paid |
GST Invoicing
Invoices raised from the booking, tax included.
Tax invoices, receipts and credit notes created from data already on the booking, with exports your accountant can work from.
GST your way
On the full package value or on your service charge, as your agency operates.
TCS on overseas packages
Applied where required, with the traveler's PAN captured on the booking.
B2B invoices
Corporate clients billed against their GSTIN so they can claim input credit.
Ready for your accountant
Registers and tax summaries exported in Excel. Filing stays with your accountant.
Built around your daily work
One product. Three kinds of travel desks.
The same board adapts to group departures, international holidays or company travel, with the screens each team actually uses.
Domestic Tour Operators
Fixed departures, seat counts and coaches across a multi-city route.
- Group departures
- Vehicle allocation
- Rooming lists
Holiday & Outbound Agencies
International packages priced from partner rates in their own currency.
- Multi-currency rates
- Visa document checklists
- TCS on invoices
Corporate Travel Desks
Requests, approvals and policy checks before anything is booked.
- Approval chains
- Policy limits
- Monthly billing
Questions agencies ask before boarding
Straight answers about data, the AI, tax and getting started.
Q01Can it read our existing Excel of hotel rates?
Yes. Upload your rate sheets with seasons, room categories and meal plans. You match the columns once, and later uploads in the same format go straight in. Leads and supplier lists import the same way.
Q02Does the AI book anything by itself?
No. The AI drafts itineraries, quotes and follow-up messages. An agent always checks prices and availability, confirms with suppliers and decides what is sent to the customer.
Q03Does it handle GST and TCS?
Yes. Invoices calculate GST using the method your agency follows, and TCS applies on overseas tour packages where required. Rates are editable, and we recommend your accountant reviews the settings before you go live.
Q04Can sub-agents use it?
Yes, on the First plan. Sub-agents get their own logins to send enquiries, view seat availability on group departures and track their commission, without seeing your other customers.
Q05Do customers pay through Travelopedic?
Payment links come from licensed payment partners and the money goes to your agency's own account. Travelopedic records the receipt against the booking.
Q06How long does it take to get started?
Most agencies import their leads and supplier rates in the first hour of the trial and send their first AI-drafted quote the same day.
Your agency is next on the board.
- Import leads and supplier rates from Excel
- Draft your first AI itinerary on day one
- Bring your whole team into the trial